Great branding does more than make your documents look nice. It sets you apart from competitors, builds recognition with clients, and shows that you take your business seriously. In SemaQuote, you can customize your quotes and invoices with your own logo and brand colors, so everything you send feels authentically yours.
When a client opens your quote, your branding is one of the first things they notice. A professional look builds confidence before they even read the details.
Where to Find Your Branding Settings
Ready to make your documents stand out? Here's how to get there:
- Open SemaQuote on your phone or computer
- Tap Settings in the main menu
- Select Branding
You'll find all your visual customization options in one place.
Adding Your Logo
Your logo appears in the header of every quote and invoice, making it the most visible element of your branding. Here's how to get it looking great.
What Makes a Good Logo File?
For the best results, aim for these specifications:
File formats that work:
- PNG: Best choice if your logo has a transparent background
- JPG/JPEG: Works well for photos or complex images
- SVG: Perfect for scalable vector graphics
Size guidelines:
- Maximum file size: 2MB
- Recommended dimensions: At least 400 x 200 pixels
- Ideal aspect ratio: 2:1 (width to height)
- Display width: Your logo displays up to 250 pixels wide
Background tips:
- Transparent backgrounds (PNG files) adapt beautifully to any document style
- White backgrounds work well in most situations
- Avoid colored backgrounds that might clash with your documents
How to Upload Your Logo
- Tap the Upload Logo button, or simply drag and drop your file
- Preview how your logo will look on actual documents
- Adjust the positioning if needed (centered works best for most logos)
- Tap Save to apply your changes
Getting the Best Results
Here are a few tips to make your logo shine:
- Use high resolution: A crisp, clear logo looks professional across all devices
- Simplify if needed: Very detailed logos can look cluttered when scaled down
- Test both backgrounds: Make sure your logo looks good on light and dark surfaces
- Go horizontal: Wide logos typically fit better than square or tall ones
Choosing Your Brand Colors
Want your documents to match your existing brand? You can customize the accent color that appears throughout your quotes and invoices.
Where Your Brand Color Shows Up
The accent color you choose appears in several key places:
- Headers and section dividers on documents
- Highlighted totals and important figures
- Call-to-action buttons on the client portal
Setting Your Color
- Tap the color picker or enter a hex code directly (like #2563EB)
- Preview how the color looks on a sample document
- Save your changes when you're happy with the result
Picking a Color That Works
Not sure which color to choose? Keep these guidelines in mind:
- Ensure contrast: Pick a color that's readable against white text
- Avoid extremes: Colors that are too light get lost; colors that are too dark feel heavy
- Match your brand: Use the same colors from your website or business cards
- When in doubt: The default professional blue works beautifully for most businesses
More Ways to Customize Your Documents
Beyond your logo and colors, you have additional options to fine-tune how your documents appear:
Show or Hide Your Address
Toggle whether your full business address appears on quotes and invoices. Some contractors prefer showing only phone and email for privacy. You can manage your address details in your company profile settings.
Include Terms and Conditions
Enable this option to automatically add your standard terms at the bottom of every quote. This ensures clients always see your policies without you having to remember to add them manually.
Document Numbering
Choose how you'd like your quotes and invoices numbered:
- Sequential: QUO-001, QUO-002, QUO-003...
- Date-based: QUO-2026-001, QUO-2026-002...
- Custom prefix: SMITH-001, SMITH-002... (great for personal branding)
Preview Before You Send
Before finalizing your branding, take a moment to see how everything looks together:
- Tap Preview Quote or Preview Invoice
- Check how your logo, colors, and settings appear
- Review the layout on both desktop and mobile views
- Send a test document to yourself to experience the full client view
This preview step catches any issues before your clients see them.
Your Branding Throughout the Client Journey
Once you've set up your branding, it appears everywhere your clients interact with your business:
- Quote emails: Your logo appears prominently in the email header
- Quote view page: Full branding on the online quote your clients review
- Invoice emails: Consistent look from quote through payment
- Client portal: Your logo and colors create a cohesive, branded experience
- Payment receipts: Professional confirmation with your branding
This consistency helps clients remember you and builds trust over time.
Don't Have a Logo Yet?
No problem! If you haven't uploaded a logo, SemaQuote displays your company name in a clean, professional font. This looks polished and works perfectly well while you're getting started.
When you're ready for a logo, here are some options:
- Text-based logo: Simply use your company initials in a nice font
- DIY design: Free tools like Canva make creating a basic logo straightforward
- Professional design: Commission a designer when your budget allows
You can always add or update your logo later. Your documents will look professional either way.
Updating Your Branding Later
Feel free to refresh your branding whenever you'd like. Here's what happens when you make changes:
- New documents: All quotes and invoices you create going forward use your updated branding
- Client portal: Your new look appears immediately
- Already-sent documents: These keep their original branding, so your records stay consistent
This means you can evolve your brand over time without worrying about disrupting existing client communications.
Removing Your Logo
Need to remove your logo and switch back to text? Here's how:
- Go to Settings > Branding
- Tap the Remove button next to your current logo
- Confirm the removal
- Your company name will display instead
What's Next?
With your branding set up, your documents are ready to impress. You might want to:
- Set up your invoicing defaults to save time on every document
- Add payment links so clients can pay you instantly
- Create your first quote and see your branding in action
Professional branding makes a strong first impression. Even small touches like a logo and consistent colors show clients that you take your business seriously and pay attention to details.